How to share files in OneDrive

Owned by Brice Vanderstraeten
Last updated: 18 Apr 2023 by Jouri Van den Bergh
2 min read

To share files internally or externally, you can use OneDrive.

To share it, follow the steps below.

  • Open OneDrive (for example via the Waffle icon)

  • Navigate to the file or folder you want to share

  • Select/ tick the file (or folder) and click on "Share"

OR

  • Click on the Share icon next to the name of the file

 

The "share" button will not appear if you have selected several files.

 

  • A pop up will appear

  • With the default option, you can send a file directly via the email address ( external or internal), provide a message or copy the link to send it in another or using even outlook.

  • Click on Send to finalize

More…

If you want more control, click on the "anyone with the link can edit" option to have more choices

Sharing with code validation

Choose the sharing options

  • Select Specific People

  • Chose or not Allow editing

  • Select or not review mode only

Then click Apply

 

Send the link

 

  • Enter the email addresses of the recipients

  • Type an Optional message

  • Click Send

 

Note

  • Only external recipients will receive a validation code.

  • External people who have existing Microsoft account link to the used email won’t need to use the code procedure.

 

 

Recipient notification

 

 

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