Introduction

Overview of signatures

 The overview of the signatures can be found by:

• Clicking on the 'Signatures' button in the actions column in the Subjects tab of the Study

• Clicking on the 'Signatures' button when the Subject has been accessed

There are 3 views in the signatures overview:

• Ready to sign
• Not signed
• Signed

For each view both the available activities and forms are shown. The activity name and the form name is a hyperlink and by clicking on the link the user is directed to the particular activity/form.

Ready to sign

This overview shows the activities and forms which are ready to be signed.

For activities, the name of the activity is displayed. For forms, the name of the form, the event and eventually the eventgroup to which the form belongs is displayed. The history shows the revoked signatures.

Not signed

This overview shows the activities and forms which are not yet signed. It includes both the activities/forms which are ready to be signed and the ones which are not yet ready to be signed.

For activities, the name of the activity is displayed. For forms, the name of the form, the event and eventually the eventgroup to which the form belongs is displayed. The history shows the revoked signatures.

Signed

This overview shows the activities and forms which are signed. The DateTime stamp when the activity/form was signed and the Username and role of the user who signed are shown. 

For activities, the name of the activity is displayed. For forms, the name of the form, the event and eventually the eventgroup to which the form belongs is displayed. The history shows the revoked signatures.

Counters

On each view the counters of the signatures are shown. For both the activities and the forms the count of the 

• ready to sign
• cannot be signed (not yet ready to be signed)
• signed

is shown.

Signing

From the 'ready to sign' and the 'not signed' view it is possible to sign off activities and/or forms which are ready to be signed (closed activities and submitted forms with status 'no issues'). It is possible to select all activities/forms for signature or to make a selection of activities/forms for signature.

At the bottom of the signature page there will be a summary of the number of activities and forms which have been selected for signature (and which are not selected).

 Signing will be done by entering the user email and password and clicking the 'submit signature' button.

   Signing cannot be done with a temporary password

Revoke a signature

Manual revoke

After a(n) acitivity/form has been signed, a user can manually revoke the signature if the user is the owner of the activity/form.

From the 'signed' view it is possible to revoke the signature of activities and/or forms which were already signed by clicking on the  in the 'Revoke' column and confirming the action.

Automatic revoke

Signatures can also be automatically revoked by the system. For forms this will happen when the data on the form are edited or when the form is deleted after the form has been signed. Process signatures will be automatically revoked when the process data are changed. This occurs when the process is reset, restarted, deleted (by restarting/resetting or changing the actual arm of a previous process) or when the actual arm has been changed.

History of revoked signatures

To see the history of the manually and automatically revoked signatures, the user needs to click on the  button in the 'History' column. The number between brackets shows the number of revokes that were done for that activity/form.

The following parameters will be shown in the history of the revoked signatures:

• UUID: unique ID number of the revoke
• DateTime stamp when the activity/form was signed
• Username and role of the user who signed
• DateTime stamp when the activity/form signature was revoked
• Revoked reason: manual or automatic

Signature of a Form

Only the Owner of the Form is able to sign a Form. It is possible to sign a Form when the Form is submitted and when the validation status of the form is "No issues" (

When a Form is signed, the following information will be visible on the Form:

• Confirmation that the form is 'signed'
• Username and role of the user who signed
• DateTime stamp when it was signed
   

Signature of a Process

Only the Owner of the process is able to sign a process. It is possible to sign a process when the process is closed (

When a process is signed, the following information will be visible for the process: 

• Username and role of the user who signed
• DateTime stamp when it was signed
   

Summary